Information for Vendors
Pirongia Market prides itself on quality of craft, produce and services to cater to wide variety of customers.
We do have a small amount of mass produced and imported goods that are provided by long time vendors. These “marketeers” were resident prior to Lions club administration of the market. We value their input and we would like to keep this type of product to the status quo!
We are NOT a “Trash and Treasure” type market!
If you are a vendor of second hand books or clothes etc…..this market is probably NOT for you!
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If you intend to sell any food or beverages for human or animal consumption, you may need to hold a licence. It is your responsibility to ensure that you hold the appropriate licence (see Waipa District Council) and can produce it on market day if required.
The process is as follows:
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Join the Vendor mailing list. You only need to do this once.
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Once on the mailing list, you will be invited to book around 10th of the month (or 1st December for the December market). Only those who have joined the mailing list will receive invitations to book.
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Each booking is only for the market at the end of the current month. We do not accept bookings in advance.
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We need you to book by the 20th of the month (or 10th December for the December market). This gives you 10 days in which to book and gives us time to allocate sites and address any oversubscription issues.
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Once booked and needing to cancel, please fill in the Cancellation form. If you need to cancel the day before OR the morning of, please text Jim 027 366 5842.
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We aim to finalise the accepted stall holder list as soon as possible after 20th of the month (or 10th December for the December market). The list will be published on this website under Vendor Info - if your name is on the list then that is your confirmation of acceptance.
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On market day and on arrival, you must check in with an administrator (wearing hi-viz) to be directed to your allocated stall.
Please read this information carefully...
Mailing List
Get yourself on our vendor mailing list and keep up to date with the news.
Please fill in the form here with your details. Please only do this once, and take note of the email address that you used to register. If you subsequently use another email address, your booking may be missed.
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How to Book
Once registered, you will receive an email about the 10th of each month inviting you to book a site. You will be directed to an online form and successful applicants will have their place confirmed by the 20th of the month.
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Even though you may be a regular stall holder, we require that you "book" each month. Admission as a vendor is subject to available space. We try to maintain a standard of good quality and do not encourage stalls of “second hand” goods. We give priority to locally produced products and try to steer away from imported goods.
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When you book a site with us, we expect you to set-up before 9.00 am and to stay on site until 1.00 pm. We also request that you advise us of your intention to cancel before 7.00 am on market day. It is unfair to other stall holders if you cancel late [or not at all] because we like to fill your gap with others to prevent the “empty look”.
Cost
The cost of a site is $20 in cash. This is collected on the day [usually toward midday]. No prior payment is required.
Sites
At time of writing, we are limited to 24 inside and 90 outside sites. Priority will be given to our “regulars” and those who book between 10th and 20th of the current month after invites are issued.
Low priority status will be given to those who don’t “show” without communicating their absence. Through popular months we may be required to give you a tentative booking to be confirmed in the week prior to market day. This may create hassle and disappointment. We will attempt to be as fair as possible! Competition is usually greatest for inside sites.
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Outside sites are 3m x 3m and inside sites have a 2 metre stall frontage. [If you utilise your indoor frontage of 2 metres by standing/sitting behind your table, please supply a table that is short enough to negotiate yourself behind the said table. Obviously, a 2 metre table won’t allow you enough space to get behind].
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Stall holders provide their own tables, gazebos and so on.
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We provide very limited kitchen facilities and two toilets.
Kids Collective
We are “open to” a “kids collective”. Youngsters can market their wares from a site or two with up to 4 sellers per site. Each will be asked for $5. This initiative is a work in progress and will develop (or not) as we get a “feel” for the situation.
Set up
Set up time is from 7.00 am on Sunday morning although there is usually a “window” of opportunity for inside stall holders to set up between 3.00 pm and 4.00 pm on the Saturday before market day.
Vehicles can usually deliver produce to within 10 to 50 metres from the site, but we ask that vehicles are promptly moved away from market area [further down the street] to enable other stall holders to unload and furthermore leave close street parking for customers.
On arrival
Upon arrival at the market, you are required to check in with the administrators [who will be in Pirongia Lions apparel or Hi Viz vests] and will be directed to your allocated site.